A large, South Dublin-based transport company is now seeking a Fleet Maintenance Administrator to support both the home delivery team. The role involves managing maintenance, complying with legislation, handling insurance claims, defect management, and scheduling.
Key Responsibilities:
CVR Legislation:
- Plan, process, and ensure compliance in all aspects of CVR legislation.
Maintenance Planning:
- Program 12-month Maintenance Plan for the full fleet.
- Program '12-week checks' and 'Services' for the fleet.
- Document weekly oil and water checks.
- Promptly address defects reported on the Driver Motion Metrics App.
Insurance Claims:
- Manage the entire process of insurance claims, from initiation to completion.
- Complete accident forms with drivers and follow up with insurance providers.
- Manage associated costs.
Invoices:
- Obtain quotes and pro forma invoices for maintenance.
- Issue POs and ensure all are recorded and up-to-date on the system for Accounts processing.
- Keep Stratum fully updated and liaise with the Finance Dept regarding all maintenance invoices.
Defect Systems & Processes:
- Enforce defect systems and processes using the Driver Motion Metrics App.
- Address daily reports promptly and liaise with drivers.
Service Providers:
- Monitor service providers to ensure timely and professional servicing, repairs, and maintenance.
- Ensure legal requirements such as inspections, licenses, and insurances are acquired on time.
Document Management:
- Keep all vehicle files up-to-date, ensuring all correct paperwork is recorded in compliance with legislative requirements.
- Ensure suppliers issue relevant paperwork for completed repairs, recording them on Stratum and vehicle files.
Reporting and Communication:
- Run reports based on the Motion Metrics app, ensuring all notified faults and issues are promptly addressed.
- Collaborate with Fleet Maintenance and Operations for effective communication on vehicle downtime, repairs, and scheduling.
Training:
- Undergo required training, particularly in IT systems such as Stratum, Motion Metrics Bluetree, and Transzaura.
Requirements:
- General motor/vehicle/insurance background or knowledge is a distinct advantage.
- 1+ years of administration experience required.
- Highly organized with the ability to prioritize effectively.
- Excellent communication and attention to detail.
Terms:
Full-time permanent
Package:
€35,000 - €40,000 (DOE)
For a confidential discussion on this or any other current opportunity please contact Nicola Murphy
IAC-Feb24