Quality & Safety Management Systems Analyst

A shipping Vessel Operator based in Dublin City Centre is seeking a Quality & Safety Management Systems Analyst. This is an administration role reporting to the Shipping Administration Manager, requiring excellent attention to detail and will support the administration of the QSHE & ISPS documentation systems as follows;

• Administer and maintain documentation related to the company’s QSMS and ISPS (International Ship and Port Facility Security) systems.
• Prepare and distribute revisions and amendments to QSMS manuals.
• Maintain databases for manuals, accident/incident reports, audit reports, and Master’s Reviews.
• Coordinate with vessel Master’s to prepare internal and external audit schedules under the supervision of the Shipping Administration Engineer.
• Track and close audits, Flag State inspections, and Port State Control (PSC) inspections.
• Maintain records required under ISM (International Safety Management) and ISPS codes.
• Organize QSMS staff meetings and compile related reports.
• Assist during drills, simulations, and emergency situations as needed.
• Monitor and track invoices related to publications, class certifications, Flag State inspections, and Resolve Group services

Minimum Requirements:

• Minimum of 2 years’ similar QSHE administration experience, ideally within the maritime industry (Deck cadet, 3rd and 2nd officers will be considered).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and documentation management systems.
• Excellent organisational skills and attention to detail.
• Ability to learn quickly and adapt to new systems and procedures.
• Excellent communication skills with fluent English.
• Ability to work without restriction (Stamp 1G graduate visa holders will not be considered as will applicants requiring sponsorship).

For a confidential discussion on this or any other current opportunity, please contact Garvan Cerasi

IAC-Aug25