Supplies Officer

Our client, a healthcare organisation in Dublin, is seeking an experienced Supplies Officer / Stores Officer for a three-month agency assignment supporting its Procurement and Stores function. The role involves receiving, recording and distributing supplies, maintaining accurate stock records and making sure clinical departments have the materials they need for patient care.

Responsibilities

• Receive and check deliveries against purchase orders and delivery documentation, following up on shortages or discrepancies
• Accurately record receipts, stock issues, returns and transfers on the stock management system
• Pick and distribute supplies to departments and maintain agreed stock and top-up levels
• Use Genesis inventory software and barcode scanning equipment to record stock movements and support Scan4Safety processes
• Carry out stocktakes and cycle counts, investigate differences between physical stock and system records, and report unresolved discrepancies
• Monitor expiry dates, rotate stock and maintain safe, organised storage areas
• Liaise with Procurement, Stores and clinical staff to resolve supply queries and escalate shortages promptly
• Undertake associated administrative duties and comply with health and safety, infection prevention and confidentiality requirements

Requirements

• Relevant experience in stores, warehousing, inventory control or a supplies function
• Practical experience using stock management, purchasing or warehouse software
• Good computer skills, including Microsoft Excel, Outlook and accurate data entry
• Strong attention to detail and an understanding of the importance of recording every stock movement
• Good communication, organisation and teamwork skills, with the ability to prioritise requests and work independently
• A relevant qualification, or relevant experience demonstrating equivalent skills

Desirable:

• Experience in a hospital or healthcare supplies environment
• Familiarity with Genesis, Scan4Safety or similar barcode-based inventory systems
• Experience investigating stock discrepancies and maintaining replenishment systems

For a confidential conversation about this opportunity or others in the market, please contact Nathan Browne 

IAC-Oct26